7 Ways to Cut Your Hiring Time in Half

Want to attract top talent during the recent talent shortage? 

Aside from expanding your talent pool by outsourcing to the Philippines, you can actually cut your hiring time by half!

Shortening your hiring process without compromising quality speeds up your business growth and helps you maintain a competitive edge.

In contrast, a prolonged hiring process leads to missed opportunities and talent loss as competitors could hire them before you do.

However, this is easier said than done. 

On average, it takes companies forty-four (44) days to fill an open position.

Fortunately, here are some quick hiring methods to streamline your recruitment process.

Create the Right Job Description

Unclear or unrealistic job descriptions are common causes for prolonged hiring processes.

For example, do you really need a senior virtual assistant to do basic administrative tasks?

Thus, before posting your job ad, carefully consider the requirements you’ve listed for the position.

What are the responsibilities of a person in this position? What skills, qualifications, and experience would an applicant need to fulfill these?

Finally, avoid unnecessary jargon so you don’t alienate potential applicants. Keep things concise and free from grammatical errors while you’re at it.

Don’t forget to include relevant information about your company’s culture, values, and mission and any benefits and perks of the position.

Doing these will help you attract qualified candidates, streamline your recruitment process, and cut your hiring time by half.

Utilize The Power of Technology

Manually going through and sorting applications is a tedious and time-consuming process.

Fortunately, you can use Application Tracking Systems (ATSs) and AI-powered tools to automate and improve your hiring process.

ATSs can automate the sorting and filtering of applications, track candidate progress, and efficiently facilitate communication with applicants.

On the other hand, AI-powered tools can match suitable candidates with your job description based on their skills, experience, and other qualifications.

Since you’re outsourcing your business needs to countries like the Philippines, you must also have video conferencing tools for conducting virtual interviews.

These can save you a lot of time and improve the quality of your candidates by automatically filtering out a lot of unqualified applicants.

Build a Talent Pipeline

Rather than starting from scratch whenever you have a vacancy, you can also generate a list of pre-screened candidates for a certain role. This is called a talent pipeline.

This spares you from having to advertise and look for qualified applicants. All you have to do is contact these pre-screened candidates about the opening in your company.

To build a quality talent pipeline:

• Make a list of roles you often hire for,
• Assess the requirements for each position, such as hard and soft skills, 
• Find out where ideal candidates hang out (i.e. conferences, social networks like LinkedIn, and industry events),
• Reach out to talent you’ve identified to match your needs, and
• Regularly engage these candidates by sharing meaningful content and personalized messages.

Use Referrals

Another way you can cut hiring time is by recruiting through your employees’ networks. If you already have skilled employees, they likely know others of the same caliber.

Set up a referral program to motivate your employees to recommend people within their network.

Improve Your Interview Process

A disorganized interview process unnecessarily drags out the hiring process.

Thus, one way to cut your hiring time is being more efficient about how you conduct interviews.

Start with a consistent interview framework focusing on the key competencies and skills for the role. Follow a predefined set of questions and stick to them.

Additionally, instead of conducting multiple one-on-one interviews, consider holding panel interviews where multiple interviewers can simultaneously assess the candidate.

Finally, provide immediate feedback and make quick decisions to move things along faster.

Empower Your Recruiters

Ensuring your recruiters are up to the task of finding top talent is crucial for a fast and efficient hiring process.

Start by providing them with all the necessary information they need to find suitable candidates. If they know what to look for, they’ll have an easier time finding quality talent.

Aside from this, empower your recruiters to make decisions so they can move candidates through the pipeline quickly. This enables them to make faster offers, reducing the overall hiring time.

Finally, investing in your recruiters’ continuous learning keeps them well-equipped to handle their tasks.

Utilise Recruitment Agencies

Having trouble finding qualified candidates on your own?

Try working with legitimate recruitment and outsourcing companies.

By doing so, you’ll gain access to a wider talent pool you can quickly hire from. 

These agencies also bring valuable expertise and market knowledge that can help streamline your recruitment process. Plus, they’ll handle most of the time-consuming administrative tasks within the hiring process, like screening and background checks.

Find The Right Candidates Quickly and Efficiently

Finding high-quality candidates shouldn’t be a slow and time-consuming process. 

In fact, a quick and efficient hiring process actually helps you find and attract top talent easier.

By following the tips mentioned above, you can cut your hiring time by half in no time.

Looking for a trusted and reliable outsourcing company to help you find top talent? Click here to see our full list of candidates.

Aside from virtual assistants and admin assistants, we also have candidates for accountants, which is perfect if you’re hurting from the recent accountant shortage and need to outsource your accounting needs. Good luck!