You’ve finally hired your ideal admin assistant, congratulations!
However, you’re still at a loss on which tasks to delegate. Should you assign the simple ones first? Or is it best to assign them all upfront, so that expectations are clear from the start?
Well, you’ve come to the right place! We’ve listed initial tasks you can delegate to your remote admin assistant to get things off to a good start.
Let’s take a look.
First 6 Tasks to Assign Your Admin Assistant (Administrative Tasks)
An admin assistant provides a wide array of administrative support and assistance. They enable an organisation’s and individual’s efficient operations.
With clear instructions and defined job roles, they can help keep your daily operations running smoothly.
Here are the first six tasks to assign your admin assistant:
Task 1: Calendar Management
Admin assistants are adept at managing schedules including setting up reminders, meetings, and appointments.
You can have them coordinate availability among your remote team as needed and set up recurring meetings as well as sync calendars across different platforms.
Task 2: Email Management
You can also rely on your admin assistant to sort through emails. Providing them with FAQs helps, especially for handling routine inquiries.
In addition, admin assistants can sort and file emails into relevant folders for easier retrieval. They can flag urgent messages and forward them for your immediate attention.
Task 3: Meeting Preparation
If you’re swamped before a meeting, your admin assistant can prepare the documents and preliminary research according to the agenda.
Admin assistants can take minutes or notes during the meeting. Afterward, they can follow up on measures and decisions made on your behalf.
Task 4: Data Entry and Documentation
You can also delegate documentation and data entry tasks. Admin assistance can create reports and draft documents including letters or memos.
Data entry takes time. Your admin assistant can make things more efficient by formatting documents to match company standards as well as summarising and organising information.
Candidates:
Filter by Role:
*Booking interviews depend on candidates' availability and interest.
All-inclusive Rate: USD $9.06/hr
Maria
Candidate ID: 252309
ADVANCED
-
Real Estate, Property Management, Sales, Administrative Support...
INTERMEDIATE
-
Customer Service, Bookkeeping...
Median Rate
$9.06
$9.85
if $1 = PHP52
$11.68
if $1 = PHP40
Currency Fluctuation Range
*includes service fee. Please note that hourly rates are linked to the exchange rate, and fluctuate slightly from month to month.
**Please note that hourly rates are linked to the exchange rate and fluctuate slightly from month to month.
Employment Preferences
(inclusive of service fee)
*Plus GST for Australian Businesses
Full Time: $USD 9.06 per hour or $USD 1570.42 per month
Remote Staff Recruiter Comments
Technical & Industry Experience:
- Gem has been working remotely since 2017 and is well-acquainted with the demands of virtual collaboration.
- Her real estate admin background includes tasks such as preparing lease agreements, handling renewals and rent increases, coordinating with tenants and landlords, and managing compliance documentation.
- She is adept at using platforms such as PropertyMe, PropertyTree, and other complementary tools like InspectRealEstate, Inspect Express, and PriceFinder.
- Although she has limited experience handling rent allocations within real estate contexts, she is confident with basic bookkeeping due to her academic background in accountancy and her prior experience using Xero.
- She is available to start immediately.
Strongest Behaviors
- Private, serious, introspective, and reserved. Takes time to connect to and trust new people.
- Focused; can concentrate on the task at hand for long periods. Quickly notices and understands technical matters more than social ones. Consistent and patiently thoughtful.
- Works at a steady, unwavering pace; most comfortable with familiar processes, environments, and co-workers. Doesn’t easily change.
- Unhurried and deliberate, stable and will do things using the established process; finds it difficult to change these systems. Dependable, consistent and needs familiar environments and coworkers to be most productive.
- Cooperative, easy-going, and agreeable in getting along with others. A focused, uncritical listener who won’t “rock the boat.”
Maria Gema is thoughtful, disciplined, and particularly attentive to, careful of, and accurate with the details involved in the job. Identifies problems, and enjoys solving them, particularly within their area of expertise. Works at a steady, even pace, leveraging their background for the betterment of the team, company, or customer.
A modest and unassuming person, they work autonomously in their area of expertise. When working outside of that area, their drive is to seek specialized knowledge by finding definitive answers from written resources, authoritative management, or established subject-matter experts. Is most effective and productive when they work within or close to their specialty and experience, and prefers to stick to the proven way. If it becomes necessary for to initiate or adopt change, she will need to see cold, hard, evidence to prove that the new way is proven, complete, and yields high-quality results. In addition, they’ll carefully plan the implementation to minimize problems and maximize results.
Employment History
VA Office Admin Assistant
Industry:
Property / Real Estate
Employment Period:
May 2022 to February 2025 (33 Months)
Duties and Responsibilities:
- Preparing signup packs and lease renewals for lease properties
- Provided clerical support to company employees by copying and filing documents.
- Created and updated digital files to maintain current accurate and compliant documents.
- Email arrears reminders to tenantsProcessing invoices
Real Estate Admin Virtual Assistant
Industry:
Property / Real Estate
Employment Period:
January 2019 to November 2024 (70 Months)
Duties and Responsibilities:
- Provided administrative support to real estate agents and property managers, managing multiple transactions simultaneously.
- Created and updated property listings, ensuring accuracy across.
- Assisted with contract preparation and document management, ensuring compliance with state regulations.
- Managed CRM systems and led client communication.
- Coordinated appointment scheduling and follow-ups, reducing administrative time by 15%.
VA - Lead Generation
Industry:
Entertainment / Media
Employment Period:
October 2018 to July 2019 (9 Months)
Duties and Responsibilities:
- Opened new accounts and documented personal, demographic and payment information in system.
- Educated customers on product and service benefits, explaining features and answering questions.
- Pitched products and services to potential customers, securing new deals and sales opportunities.
- Collaborated with marketing teams to develop and execute promotional strategies.
- Set up appointments with interested customers according to schedule availability.
VA - Customer Service
Industry:
Apparel
Employment Period:
April 2017 to June 2019 (26 Months)
Duties and Responsibilities:
- Outgoing calls and emails to current customers and asked openminded questions to determine needs.
- Developed lasting relationships with customers, which helped to bring in additional business opportunities.
- Developed and maintained user documentation to establish product understanding.
Customer Service/Travel Agent
Industry:
Travel / Tourism
Employment Period:
August 2014 to May 2017 (33 Months)
Duties and Responsibilities:
- Responsible for the sales order process-taking orders, discussing customers requirements and providing knowledgeable advice regarding their flight itenrary.
- Responsible for ensuring that customer enquiries are resolved at first point of contact.
- Promoting company’s products and services to customers.
- Handling objections professionally Issuing refunds or compensation to customers.
Education History
Field of Study:
Finance/Accountancy/Banking
Major:
Accountancy
Graduation Date:
March 31, 2001
Located In:
Philippines
License and Certification: :
N/A
Skills
ADVANCED ★★★
-
Real Estate, Property Management, Sales, Administrative Support, Administrative Skills,
INTERMEDIATE ★★
-
Customer ServiceBookkeeping
Work at Home Capabilities:
- Internet Bandwidth: Between 5mbps to 100mbps
- Working Environment: Private Room
- Speed Test Result: N/A
- Internet Type: Fiber
- Hardware Type: Laptop
- Brand Name: N/A
- Processor: N/A
- Operating System: Windows 11
*includes service fee. Please note that hourly rates are linked to the exchange rate, and fluctuate slightly from month to month.
**Please note that hourly rates are linked to the exchange rate and fluctuate slightly from month to month.
Task 5: Research
Most admin assistants, especially those based in the Philippines, are fluent in English. Thus, they can research current industry trends and potential business opportunities on your behalf.
Your admin assistant can also verify existing data for accuracy.
Task 6: Travel Arrangements
Finally, your admin assistant can book your flights, hotels, and rental cars on your behalf.
You can also depend on them to research travel options and manage or adjust schedules as needed.
Having a good admin assistant can improve your work-life balance – so long as you’re clear about what you need.
Have them master these six initial tasks first. Once they get used to your workflow, you can give them more responsibilities and autonomy.
Join the growing number of AU business owners who are freeing up their time and energy thanks to admin assistants from the Philippines – with the help of Remote Staff.
For more information, call us today or request a call back now.
Syrine is studying law while working as a content writer. When she’s not writing or studying, she engages in tutoring, events planning, and social media browsing. In 2021, she published her book, Stellar Thoughts.
