Back-Office Support Built for Landscaping & Horticulture Businesses
Reduce admin drag. Protect margins. Free your critical staff to run sites—not paperwork.
Back-Office Support Built for Landscaping & Horticulture Businesses
Reduce admin drag. Protect margins. Free your critical staff to run sites—not paperwork.
Australia’s landscaping and horticulture businesses operate in a high-pressure environment:
labour shortages, thin margins, complex compliance, seasonal demand, and constant cash-flow strain.
Our dedicated Virtual Admin Support Team is purpose-built to take the operational load off your business —without adding headcount, overhead, or management complexity.
Built for Aussie Landscapers
We don’t just provide “virtual assistants.” We provide remote team members who integrate into your specific workflow, using the tools you already rely on like Jobber, LMN, Groundplan, and Xero.
What We Support
[minti_iconbox icon=”” iconimg=”31381″ style=”3″ class=”icon-layout01″ title=”Workforce & HR Administration”]
- Timesheets, payroll prep, and award-aligned administrative support
- Crew scheduling and roster support
- Employee records, onboarding, and offboarding admin
- Training, certification, and licence tracking
Outcomes:
Less overtime leakage, fewer compliance gaps, reduced supervisor admin load.[/minti_iconbox]
[minti_iconbox icon=”” iconimg=”31408″ style=”3″ class=”icon-layout01″ title=”WHS, Safety & Compliance Support”]
- SWMS, JSA, incident and audit documentation
- Chemical and pesticide register administration
- Environmental compliance documentation
- Tender and prequalification paperwork
[/minti_iconbox]
[minti_iconbox icon=”” iconimg=”31410″ style=”3″ class=”icon-layout01″ title=”Job Costing & Margin Control”]
- Labour, materials, and equipment cost tracking
- Budget vs actual reporting
- Procurement and supplier invoice matching
- Project cost summaries for management review
[/minti_iconbox]
[minti_iconbox icon=”” iconimg=”31411″ style=”3″ class=”icon-layout01″ title=”Accounts & Cash-Flow Support”]
- Invoicing and progress claims administration
- Accounts receivable follow-ups and debtor reporting
- Accounts payable coordination
- Payment tracking and dispute documentation
[/minti_iconbox]
[minti_iconbox icon=”” iconimg=”31412″ style=”3″ class=”icon-layout01″ title=”Contract, Tender & Client Admin”]
- Tender preparation and submission support
- Contract administration and variation tracking
- Client communication logs and documentation control
- Project close-out and handover admin
[/minti_iconbox]
[minti_iconbox icon=”” iconimg=”31413″ style=”3″ class=”icon-layout01″ title=”Executive & Operations Reporting”]
- Weekly and monthly operational dashboards
- Labour utilisation and productivity reports
- Revenue, margin, and backlog visibility
- SOP documentation and process support
[/minti_iconbox]
Who This Is For
We typically support:
Commercial landscaping and horticulture contractors
Open-space and council maintenance providers
Multi-site regional operators
Growing businesses transitioning from “hands-on owner” to structured operations
If your critical staff or managers are spending more time on admin than on people, quality, and delivery—this is built for you.
What Your Peers Are Saying
"We were winning the work but losing the margin." I knew my team was busy, but I didn't have time to track the actual material spend vs. the quote. Hiring a Project Coordinator in the Philippines allowed us to see real-time job costing. We identified three specific areas where we were overspending on soil and cartage. That hire paid for themselves in the first month.
Jason T., Owner, VIC
"No more Sunday afternoon quoting marathons." "I used to spend my entire Sunday doing take-offs and drafting quotes just to keep up. Now, I upload my site measurements and photos to a shared folder on Friday afternoon. By Monday morning, my remote Estimator has professional, branded quotes sitting in my drafts ready to send. I’ve got my weekends back with my kids."
Sarah L., Director, QLD
"Our professional image improved overnight." Having a dedicated Sales Assistant in the Philippines means every phone call is answered professionally and every email inquiry gets a response within 15 minutes. We look like a much larger, more organized company than we actually are. The 'Aussie-standard' English skills are fantastic—our clients have no idea they aren't sitting in our local office." —
David M., Founder, NSW
"Finally, our social media matches our work." "We do high-end pool surrounds and stone masonry, but our Instagram was a ghost town because I never had time to post. My remote Marketing Assistant now takes the raw footage my guys film on-site, edits it into 'Before & After' reels, and manages all our Facebook inquiries. Our lead flow has increased by 40% without me touching my phone."
Kieran W., Operations Manager, WA Founder, NSW
"The technical skill level blew me away." "I was struggling to find a local CAD designer who didn't want a massive salary. I hired a remote Draftsperson from the Philippines who has a degree in Architecture. The 3D renders she produces for our deck and pergola projects are world-class. It makes the 'sell' so much easier when the client can see exactly what they are paying for."
Matt R., Owner-Operator, SA
What Your Peers Are Saying
"We were winning the work but losing the margin." I knew my team was busy, but I didn't have time to track the actual material spend vs. the quote. Hiring a Project Coordinator in the Philippines allowed us to see real-time job costing. We identified three specific areas where we were overspending on soil and cartage. That hire paid for themselves in the first month.
Jason T., Owner, VIC
"No more Sunday afternoon quoting marathons." "I used to spend my entire Sunday doing take-offs and drafting quotes just to keep up. Now, I upload my site measurements and photos to a shared folder on Friday afternoon. By Monday morning, my remote Estimator has professional, branded quotes sitting in my drafts ready to send. I’ve got my weekends back with my kids."
Sarah L., Director, QLD
"Our professional image improved overnight." Having a dedicated Sales Assistant in the Philippines means every phone call is answered professionally and every email inquiry gets a response within 15 minutes. We look like a much larger, more organized company than we actually are. The 'Aussie-standard' English skills are fantastic—our clients have no idea they aren't sitting in our local office." —
David M., Founder, NSW
"Finally, our social media matches our work." "We do high-end pool surrounds and stone masonry, but our Instagram was a ghost town because I never had time to post. My remote Marketing Assistant now takes the raw footage my guys film on-site, edits it into 'Before & After' reels, and manages all our Facebook inquiries. Our lead flow has increased by 40% without me touching my phone."
Kieran W., Operations Manager, WA Founder, NSW
"The technical skill level blew me away." "I was struggling to find a local CAD designer who didn't want a massive salary. I hired a remote Draftsperson from the Philippines who has a degree in Architecture. The 3D renders she produces for our deck and pergola projects are world-class. It makes the 'sell' so much easier when the client can see exactly what they are paying for."
Matt R., Owner-Operator, SA
Explore Our Talents
We don’t just find “staff”; we find people who have experience in Landscaping and Horticultural Management.
They know what a “retaining wall” is, they understand the difference between “turf” and “synthetic,” and they are trained on the high compliance and regulatory standards of the Australian outdoor living market.
Explore Our Talents
We don’t just find “staff”; we find people who have experience in Landscaping and Horticultural Management.
They know what a “retaining wall” is, they understand the difference between “turf” and “synthetic,” and they are trained on the high compliance and regulatory standards of the Australian outdoor living market.
